TERMS OF REFERENCE
The governing body has to decide the membership of the committee on an annual basis. A clear resolution approving the membership of the committee must appear in the minutes of the main governing body.
The committee shall consist of a minimum of 3 governors and the headteacher. The committee will elect from their number a chair at the first meeting of each academic year.
Any other person, including other governors, may, with the agreement of the committee or the full governing body, attend the meetings of a committee but not vote.
2) Name of Clerk:
The committee will be clerked by the clerk to the governing body or in his/her absence by a member of the committee or an employee of the school. The clerk cannot be the headteacher of the school.
The quorum shall be three members of the committee. It is recommended that the quorum is the headteacher (or a named substitute nominated by him/her) plus two members of the committee.
Meetings will be held regularly/at least once each term, as required. One week’s notice of the agenda must be given by the clerk of the committee when convening a meeting. The clerk will be responsible for calling the meetings and producing minutes.
Decisions taken by the committee must be led by priorities identified within the
Single Plan, which should be costed within the Budget Plan. The main function of the Resources Committee will be to advise and work with the headteacher to seek the best use of the school’s resources to promote the best educational outcomes for children - subject to the following:
- To monitor progress on the relevant key issues and priorities relating to finance and premises in the School Improvement Plan
- To ensure proper financial management standards are maintained
- In consultation with the headteacher, to draft the first formal budget plan of the financial year to deliver the priorities in the Single Plan and termly Raising Achievement Plan (RAP)
- To consider a budget position statement including virement decisions at least termly and to report significant anomalies from the anticipated position to the governing body
- To annually complete the School Financial Value Statement, for the chair to sign and submit to the local authority
- As part of the delegation for the day to day financial management of the school the headteacher will have delegated powers to authorise expenditure not in excess of £5000 and authorise virement of an amount of money not in excess of £5000
- The Resources Committee will have delegated powers to authorise expenditure not in excess of £10,000 and authorise virement of an amount of money not in excess of £10,000
- All virements of funds must be reported to the full governing body
- To ensure that the school operates within the Financial Regulations of the local authority
- To make decisions in respect of service agreements
- To monitor expenditure of all voluntary funds kept on behalf of the governing body
- To annually review charges and remissions policies and expenses policies
- To prepare and review financial policy statements, including consideration of long-term planning and resourcing
- To ensure that all staff employed in the school are valued, treated equitably and are encouraged to achieve their full potential to the mutual benefit of the individual and the school.
- To review the staffing structure in consultation with the headteacher so it is effective in delivering the priorities in the Single Plan and termly RAP and improving the learning of all pupils
- To review the Salary Policy for all categories of staff and to be responsible for its administration and review
- To oversee the appointment procedure and safer recruitment for all staff
- To consider any requests for leave of absence, which are in excess of the days which the headteacher is authorised to approve
- To implement and review all personnel policies such as Performance Management, Discipline & Grievance, Induction, etc. To oversee the process leading to staff reductions
- To keep under review staff work life balance, working conditions and well-being, including the monitoring of absence
c) Property, Health & Safety
- To advise the governing body on priorities, including health and safety, for the maintenance and development of the school’s premises so they provide a good learning environment to deliver the priorities in the Single Plan and termly RAP
- To review and approve the Health and Safety policy and subsequently assist the headteacher in implementing the policy by:
i. receiving reports relating to any Health and Safety issues from members of staff/work place safety representatives;
ii. ensuring that, as far as is practicable, all measures are taken to provide a healthy and safe working environment for pupils, staff, visitors and other persons employed in the school;
- To ensure arrangements are in place for repairs and maintenance
- To be responsible for inviting tenders for any repairs and maintenance contracts and for the arrangements made for the subsequent monitoring and evaluation of contractual work
- In consultation with the headteacher, to oversee premises related funding bids
- To oversee arrangements, including health and safety, for the use of school premises by outside users, subject to governing body policies
- To review that building development supports the school’s priorities as detailed in the school’s Single Plan and RAP/Operational Termly Plan
- To establish and keep under review an Accessibility Plan
- List any tasks delegated to this committee
- All meetings are minuted and circulated to the full governing body
Date: 30th April 2020